The PMBOK Guide (A Guide to the Project Management Body of Knowledge) defines project management as: the application of knowledge, skills, tools, and techniques to a broad range of activities in order to meet the requirements of a particular project.
Forward-thinking businesses view all tasks,whether simple or complex, as projects. The reason is simple: in an aggressive business environment, planning and execution skills are vital differentiators.
But keeping projects on track is a challenge. How do you organise and manage resources in such a way that these resources deliver all the work required to complete a project within defined scope, time, and cost constraints? Clintonin’t Veld, CEO of The X-Pert Group offers some answers.
How do you go about putting together a project team?
First, insist on the right to select your own team. You will know who you need for which tasks and it’s useful to bring the right people in from the word go. Provide a clear project structure – know where you are going and how you are going to get there, and ensure you and your team are empowered.
What is the role of the project leader?
You must be able to lead and give direction; a directionless team will impact the outcome of the project before you have even begun. Spend time planning and scoping. Ensure that clear goals are set and that these are understood by each team member. Segment the project into manageable chunks of work. Don’t be afraid to change your management style if the need arises. Believe in what you are doing, or you will not be able to put in the time and effort required for success. Manage with integrity and honesty as this will build your credibility.
What is the best way to move a project forward?
Communication channels must be open at all times. Poor communication is far and away the most cited reason by project teams for their failures. Keep the real picture top of mind and don’t be afraid of being the bearer of difficult news – to achieve a successful outcome requires the ability to take the good with the bad. Also, remember that you have a team for a reason, so use all the skills and talents you have in your team: the benefit to the project will be significant. Make sure you involve your customer as they too want to be kept informed.
Describe the ideal project manager.
Great project managers plan; they share information with stakeholders; they communicate well; they are not easily influenced; they do what is expected of the project without rubbing clients up the wrong way; and they do not believe in driving their teams into the ground. A great project leader can mean the difference between success and failure in our competitive business world.
For more information, contact Clinton in’t Veld at The X-Pert Group on +27 11 802 5858 or firstname.lastname@example.org